BOC Work Session 2.15.22

February 15, 2022

Gwinnett County Board of Commissioners Work Session Tuesday, February 15, 2022 - 10:00 AM

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00:00:00Introduction

00:01:02Call To Order

00:01:47Approval of Agenda

00:02:292022-0245

Approval of appointment to the Gwinnett County Transit Advisory Board to fill the unexpired term of John Hollon. Term expires December 31, 2024. Chairwoman's Appointment

00:03:002022-0148

Award BL120-21, Rock Springs Park sports field renovation, to Sports Turf Company, Inc., amount not to exceed $1,863,750.00. Contract to follow award. Subject to approval as to form by the Law Department. This project is funded 38.63% by the 2017 SPLOST Program. (Staff Recommendation: Award)

00:04:022022-0145

Approval to renew BL043-20, provision of ballot printing services on an annual contract (May 6, 2022 through May 5, 2023), with Fidlar Election - A Cathedral Company, base bid $168,000.00. (Staff Recommendation: Approval)

00:04:432022-0151

Approval to renew BL042-20, provision of document processing services for voter registrations and elections on an annual contract (April 22, 2022 through April 21, 2023), with Envelopes and Forms, Inc. dba Surebill, base bid $1,105,000.00. (Staff Recommendation: Approval)

00:05:342022-0209

Approval/authorization to accept a $275,000.00 BOOST grant from the Georgia Recreation and Park Association (GRPA) in partnership with the Georgia Statewide Afterschool Network and the Georgia Department of Education; funded through the American Rescue Plan Act. Grant funds will provide reimbursement for eligible expenses associated with the Building Brains Anywhere afterschool program in its current locations and its expansion to additional school sites across Gwinnett in partnership with Gwinnett County Public Schools. This program is 100% funded through GRPA with no match requirement. Approval for the Chairwoman or designee to execute any and all related grant documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:06:502022-0232

Approval/authorization for the Chairwoman to execute a Resolution of Commitment to apply for and accept, if approved, a Livable Centers Initiative (LCI) Grant in an estimated amount between $100,000.00 and $130,000.00. This grant will be matched 20% through services and funding provided by the Department of Community Services totaling up to $15,000.00 and funding provided by Gateway85 Community Improvement District (CID) totaling up to $15,000.00. This grant will support the Safe and Equitable Multimodal Access Study (for the area southeast of I-85 toward Highway 29, between Old Norcross Road and Beaver Ruin Road.) (Staff Recommendation: Approval)

00:08:142022-0184

Ratification of BL014-21, provision of maintenance and repair of irrigation systems on an annual contract (February 29, 2021 through February 28, 2022), with Mickey and Sons, LLC, $100,736.36. This contract is funded 95.3% by the 2017 SPLOST Program. (Staff Recommendation: Ratification)

00:09:032022-0248

Ratification of employment agreement with Adrienne S. McAllister, Director of Human Resources, for recording purposes. (Staff Recommendation: Approval)

00:12:342022-0137

Approval/authorization of the December 31, 2021 Monthly Financial Status Report and ratification of all budget amendments. Approval/authorization of a resolution amending the FY2021 budget to reflect adjustments based on anticipated revenues and appropriations.

00:14:502022-0181

Approval to renew BL006-19, purchase of self-contained breathing apparatus (SCBA) on an annual contract (April 17, 2022 through April 16, 2023), with Fisher Scientific Company, LLC, base bid $239,869.50. (Staff Recommendation: Approval)

00:15:592022-0108

Approval/authorization for Declaration of Taking Condemnation proceedings for the property of SSB, LLC, and Wells Fargo Bank, National Association, consisting of 0.072 acres of fee simple right of way, 0.024 acres of permanent construction easement, and 0.073 acres of 12-month temporary construction easement, Tax Parcel Nos. R6215 139 and R6216 037, 5865 Jimmy Carter Boulevard, amount $89,700.00. Subject to approval as to form by the Law Department. This project is funded by the 2017 SPLOST program.

00:17:592022-0139

Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Estate of Mattie Brown, A.D. Yarbrough and Carlton Yarbrough, consisting of 2,932.50 square feet of fee simple right of way, Tax Parcel No. R5274 031, Fence Road, amount $800.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST program.

00:19:102022-0140

Approval/authorization for Declaration of Taking Condemnation proceedings for the property of Lacramioara Grigoras and Ciprian Grigoras, as joint tenants with rights of survivorship, and GMAC Mortgage, LLC, consisting of 2.95 acres of fee simple right of way and 835.87 linear feet of limited access rights, Tax Parcel No. R5273 026, 3316 Old Peachtree Road, amount $325,000.00. Subject to approval as to form by the Law Department. This project is funded by the 2014 SPLOST program.

00:20:332022-0079

Approval/authorization for the Chairwoman to execute a Resolution of Commitment for a Community Development Assistance Program application for Atlanta Regional Commission planning assistance in the Mountain Park Community. County contributing funds will be required in the amount of $10,000.00, upon approval. Approval/authorization for the Chairwoman or designee to execute necessary program documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:21:532022-0180

Approval/authorization for the Chairwoman to execute any and all documents necessary to enter into the 2022 Participation Agreement with Partnership Gwinnett PFE, Inc. Subject to approval as to form by the Law Department.

00:22:432022-0206

Approval to retire from service, Gwinnett County Police K-9 Brix. Approval for K-9 Brix to be removed from the Fixed Asset Registry and permanently retired to his handler, Sergeant Brandon Townley, for the remainder of his life.

00:24:472022-0174

Ratification of BL073-21, purchase of nitrile gloves, with PH&S Products, LLC and Sunline USA, LLC dba Sunline Supply, $615,793.70. This contract is funded by the Cares Act Funding. (Staff Recommendation: Ratification)

00:26:012022-0213

Award BL019-22, provision of equipment and services for trash removal and disposal with chemical dispensers on an annual contract (February 16, 2022 through February 15, 2023), to BFI Waste Services, LLC dba Republic Services of GA, base bid $121,634.88. (Staff Recommendation: Award)

00:27:062022-0066

Ratification of the emergency purchase and installation of one (1) Unilux hot water flexible tube boiler, with Ostrom Boiler Service, Inc., $158,000.00. (Staff Recommendation: Ratification)

00:28:262022-0185

Award BL124-21, fleet maintenance facility HVAC replacement project, to John F. Pennebaker Co., Inc., amount not to exceed $593,487.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award)

00:29:162022-0176

Approval to renew BL020-21, purchase of various public safety motorcycles on an annual contract (April 5, 2022 through April 4, 2023), with Killer Creek Harley Davidson, Inc., base bid $160,000.00. (Staff Recommendation: Approval)

00:29:592022-0194

Approval of Change Order No. 4 to RP023-19, provision of food services on a multi-year contract, with Southern Foodservice Management, Inc., increasing the contract by $147,420.00. The contract base amount is adjusted from $79,500.00 to $226,920.00. Change Order to follow. Subject to approval as to form by the Law Department. This contract is funded by the American Rescue Plan Act, Coronavirus State and Local Fiscal Recovery Fund. (Staff Recommendation: Approval)

00:31:412022-0123

Approval/authorization for the Chairwoman to execute a Fourth Amendment to the Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of equipment located on the communication tower at 374 Hickory View Drive, Lawrenceville, Tax Parcel No. R5172 015. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:32:402022-0134

Approval/authorization for the Chairwoman to execute a Second Amendment to the Tall Structure Lease Agreement with T-Mobile South, LLC to allow modification of equipment located on the communication tower at 1850 North Brown Road, Lawrenceville, Tax Parcel No. R7115 008A. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:33:332022-0188

Approval/authorization of Change Order No. 2 to BL107-19, Construction of the Gwinnett County Duluth Branch Library, with Cooper & Company General Contractors, Inc., decreasing the contract by $49,944.51 and extending the contract completion date by 27 days. The contract amount is adjusted from $5,092,408.87 to $5,042,464.36. This project is funded 60% by the 2009 SPLOST Program and 40% by the 2014 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:35:052022-0212

Approval/authorization of Change Order No. 2 and Final to BL114-19, Construction of the Gwinnett County Public Library Norcross Branch Project, with Cooper & Company General Contractors, Inc., increasing the contract by $9,647.26 and extending the contract completion time by 57 days. The contract amount is adjusted from $12,309,400.00 to $12,319,047.26. This project is funded 53.3% by the 2014 SPLOST Program and 46.7% by the City of Norcross. Subject to approval as to form by the Law Department.

00:36:112022-0193

0193 Approval for the Chairwoman to execute Change Order No. 1 with the City of Grayson regarding the 2017 County-managed SPLOST project. This change increases the County’s contribution from $617,486.00 to $1,097,858.00 and increases the City’s contribution from $144,842.00 to $300,000.00 for median installation on Rosebud Road. This will increase the County’s overall financial obligation by $480,372.00. Subject to approval as to form by the Law Department. Funded by the 2017 SPLOST Program and the City of Grayson. (Staff Recommendation: Approval)

00:38:032022-0175

Award BL109-21, Rosebud Road (from SR 84/Grayson Parkway to SR 20/Grayson Highway) traffic improvement project, to Backbone Infrastructure, LLC, amount not to exceed $996,654.95. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 70% by the 2017 SPLOST Program and 30% by the City of Grayson. (Staff Recommendation: Award)

00:38:472022-0210

Approval for the Chairwoman to execute Change Order No. 1 with the City of Norcross regarding the 2017 City-managed SPLOST project. This change decreases the County's contribution to the 2017 City-managed SPLOST Project from $711,242.00 to $589,742.00 and will increase the County's contribution to the 2017 County-managed Project by $121,500.00. There will be no change to the County's overall financial obligation. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:40:072022-0211

Approval for the Chairwoman to execute Change Order No. 2 with the City of Norcross regarding the 2017 County-managed SPLOST project. This change increases the County’s contribution to the 2017 County-managed SPLOST Project from $1,134,000.00 to $1,255,500.00 and will reduce the County’s contribution to the 2017 City-managed Project by $121,500.00. The City of Norcross will contribute an additional $28,500.00 to the County-managed project increasing the City’s contribution from $286,000.00 to $314,500.00. There will be no change to the County’s overall financial obligation. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:41:142022-0178

Award BL086-21, Medlock Bridge Road at North Peachtree Street/Langford Road intersection improvement project, to CMC, Inc., amount not to exceed $425,287.32. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 65.6% by the 2017 SPLOST Program and 34.4% by the City of Norcross. (Staff Recommendation: Award)

00:41:592022-0198

Approval/authorization for the Chairwoman to execute a Construction Agreement with the Georgia Department of Transportation (GDOT) for grant funding of the Gwinnett County ITS Enhancements Phase II project. The maximum GDOT contribution is $2,000,000.00. The County will provide matching funds of $476,350.00. This item is funded 81% by the Georgia Department of Transportation and 19% by the 2017 SPLOST Fund. Approval for the Chairwoman or designee to execute any and all related documents. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:43:202022-0199

Award BL084-21, ITS enhancement phase II traffic signal upgrade, to Lumin8 Transportation Technologies, LLC, amount not to exceed $2,476,350.00. Contract to follow award. Subject to approval as to form by the Law Department. This contract is funded 81% by the Georgia Department of Transportation and 19% by the 2017 SPLOST Program. (Staff Recommendation: Award)

00:44:152022-0173

Approval of incorporation of Brookshire Drive into the Gwinnett County Speed Hump Program. Total estimated cost is $10,025.91. This project is funded by the 2017 SPLOST Program. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:46:172022-0183

Approval of incorporation of Rivermeade Drive into the Gwinnett County Speed Hump Program. Total estimated cost is $19,722.06. This project is funded by the 2014 SPLOST Program. Subject to the approval as to form by the Law Department. (Staff Recommendation: Approval)

00:47:442022-0106

Approval/authorization for the Chairwoman to execute a Memorandum of Understanding (MOU) with the Georgia Department of Transportation (GDOT) regarding the Local Bridge Replacement project on CR 243/ Martins Chapel Road at Alcovy River. The County will contribute $100,000.00 to the Right of Way phase and GDOT will be responsible for the remaining cost of the project. Subject to approval as to form by the Law Department. County contribution funded by the 2014 SPLOST Program. (Staff Recommendation: Approval)

00:49:032022-0191

Approval/authorization for the Chairwoman to execute an Intergovernmental Agreement with the City of Buford regarding median landscaping on Peachtree Industrial Boulevard between Gold Creek Trail and the Hall County Line. The City will be responsible for all cost associated with the installation and maintenance of this project. There will be no cost to the County. Subject to approval as to form by the Law Department. (Staff Recommendation: Approval)

00:50:102022-0200

Award RP039-21, document processing services for the Department of Water Resources on an annual contract (May 3, 2022 through May 2, 2023), to Datamatx, Inc., base amount $1,625,722.00 (negotiated cost savings of approximately $4,370.00). Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on February 7, 2022, Vote 5-0.)

00:51:022022-0197

Approval to extend RP030-19, provision of document processing services for the Department of Water Resources on an annual contract (March 18, 2022 through May 2, 2022), with Pinnacle Data Systems, LLC, a Doxim Company, base amount $192,299.53. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on February 7, 2022, Vote 5-0.)

00:51:552022-0203

Award BL097-21, F. Wayne Hill Water Resources Center ozone electrical upgrade, to Crowder Construction Company, amount not to exceed $975,200.00. Contract to follow award. Subject to approval as to form by the Law Department. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on February 7, 2022, Vote 5-0 .)

00:52:542022-0207

0207 Award BL131-21, purchase of phosphate corrosion inhibitor and liquid magnesium hydroxide on an annual contract (February 15, 2022 through December 3, 2022), to Carus, LLC and Garrison Minerals, LLC, base bid $3,569,560.00. (Staff Recommendation: Award) (Water and Sewerage Authority Approved on February 7, 2022, Vote 5-0.)

00:53:432022-0056

Approval to renew BL018-19, provision of lighting replacement and upgrade services on an annual contract (April 17, 2022 through April 16, 2023), with Capital City Electrical Services, LLC; Cleveland Electric Company; and Greenspeed Energy Solutions, LLC, base bid $700,000.00 (negotiated cost savings of approximately $4,670.00). (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on February 07, 2022, Vote 5-0.)

00:54:492022-0179

Approval to renew RP031-18, watershed improvements on an annual contract (May 22, 2022 through May 21, 2023), with Clean Water Consultants, Inc., base amount $6,500,000.00. (Staff Recommendation: Approval) (Water and Sewerage Authority Approved on February 07, 2022, Vote 5-0.)

00:55:44Adjournment

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